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Fraud, Waste, and Abuse Reporting

Fraud, Waste, and Abuse Reporting Form
Garden City Public Schools 

Introduction
The Garden City Public Schools Board of Education and the Business Office staff are committed to eliminating fraud, waste, and abuse of district resources. If you know of fraudulent activities, waste of district assets, or abuse of district resources, please report it to the Superintendent's office by completing this form or by calling the Superintendent’s office at (734) 762-8300 during regular business hours.

If someone is stealing from the District, they are stealing from you.  You can make a difference by putting a stop to fraud, waste, and abuse.  We encourage anyone with knowledge of fraud or other misuse of district resources to report suspected fraud, misuse of district resources by contractors, other vendors, school employees, and any others.  Examples of reportable offenses are provided below:

  • Billing for goods not provided or for services not rendered
  • Bribes, kickbacks
  • Embezzlement
  • Falsifying mileage or other reimbursement requests 
  • Falsifying payroll records (e.g., absence reports, time sheets, etc.)
  • Filing fictitious insurance or other claims
  • Inappropriate use of District purchase orders or purchasing cards 
  • Inappropriate use of the District's sales tax exemption number for non-school purposes 
  • Misappropriation of financial resources 
  • Misuse of grant funds
  • Requesting or maintaining district-paid insurance coverage on ineligible relatives  Theft of cash, supplies, or equipment owned by the District
  • Worker's compensation fraud\
  • Abuse/Misuse of Other Assets
    • Abuse of work hours
    • Conflict of interest for personal gain 
    • Personal use of district assets

 

Who Can Report Fraud and Abuse?
Any person may file an anonymous or confidential report alleging fraud, waste, or abuse of the Board's property and resources.  In addition, school employees have a duty to report any and all cases of misappropriation of funds immediately.

 How to Report Fraud and Abuse
If you have information leading to the investigation of alleged fraud, waste, and abuse of District property or resources, please use any one of the following options:

 

 

 

Option 1

Print the form below and submit it to the following address:

Fraud Hotline

Superintendent of Schools

Garden City Public Schools
1333 Radcliff
Garden City, MI  48135-1126

 

Option 2


Telephone the Superintendent's office at (734) 762-8300 during regular business hours.  Callers are not required to identify themselves.  Callers should note, however, that this line may have caller ID.

 

Fraud, Waste, and Abuse Reporting Forms may also be obtained from the Superintendent's Office and from the Business Office. 

Please note that if you elect to submit your complaint(s) via e-mail, your confidentiality is waived due to the non-secure nature of e-mail systems.   

Why Does the District Have a Fraud Hotline?

A fraud reporting hotline provides the following:

  • a way to help deter fraud, waste, and abuse of district assets
  • a more efficient way to detect fraud, waste, and abuse of district assets
  • an increased likelihood that administration will learn of fraud, waste, and abuse
  • anonymity for those who prefer it

How did you learn about the fraud hotline?  (Please check one)

____ From the Business Office website

____  From the Business Office website

____  From an e-mail message sent from the Business Office

____ From a message on my paycheck or e-voucher

____ Other – please describe _________________________________________________

 

What is your relationship to Garden City Public Schools?  Please check all the lines that apply to you.

I am…

___ A current employee of Garden City Public Schools

___ A former employee of Garden City Public Schools

___ A vendor that has previously worked, or currently works, with, Garden City Public Schools

___ A resident of the Garden City Public Schools

___Other (please specify) ______________________________________________

 

Alleged Fraud, Waste or Abuse Details -- All fields are optional; however, please provide as many details as possible.

Alleged participant(s)' name(s):

 

______________________________________________________________________

 

Department or School:

 

___________________________________________________________

 

Allegation (please check one)

Fraud

___ Billing for goods or services not provided

___ Bribes or kickbacks

___ Embezzlement

___ Falsifying mileage or other reimbursement requests 

___ Falsifying payroll records (e.g., absence reports, time sheets, etc.)

___ Filing a fictitious insurance or other claims

___ Inappropriate use of district purchase orders or purchasing cards 

___ Inappropriate use of the District's sale tax exemption number for non-school purposes

___ Misappropriation of financial resources  

___ Misuse of grant funds

___ Requesting or maintaining district-paid insurance coverage on ineligible relatives

___ Theft of cash, supplies, or equipment owned by the District 

___ Worker's compensation fraud

  

Abuse/Misuse of other assets

____  Abuse of work hours

___ Conflict of interest for personal gain

___ Unauthorized personal use of district assets

 

What Happened? The more information you provide, the more thorough our examination can be.

Description of allegation (please be specific)

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

 

How was the fraud or abuse committed?  Please be specific.

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

 

If this report pertains to fraud, how much was misappropriated?

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

 

Describe how you became aware of this situation.

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

 

Did you witness this act first hand?

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

 

If you are aware of any witnesses to the wrongdoing, please provide their names.

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

 

When did this happen?  Please include dates and time if known.

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

 

Where did the incident(s) occur?

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

 

Do you have any evidence such as documents, photographs, letters, electronic data, or anything else to substantiate the assertion of fraud?

__ Yes

__ No

If “Yes”, please describe below:

___________________________________________________________________

___________________________________________________________________

 

Please provide any additional details or comments that would help us investigate this report.

Persons who submit a fraud, waste, or abuse report may request that their names be kept confidential if they wish.  Reports received from persons who do not disclose their identities may or may not be investigated.  The intent of the fraud, waste, and abuse reporting hotline is to reduce the risk of and increase the detection of fraud, waste, and abuse.  The intent is not to facilitate anonymously reported “witch hunts”.

 

For this report, how do you wish to be identified?

___Confidential source – If you select this option, the information you submit below will be strictly confidential. Your identity will not be disclosed without your written permission unless the disclosure is to a law enforcement agency which is conducting a criminal investigation.  Your identity will only be released to personnel with a legitimate need to know to complete the investigation.

Or…

___Non-confidential source -- Your contact information (in case we need to request additional details, documentation, or clarification)

 

Contact Information

          Name           ____________________________________

Home phone____________________________________

Work phone ____________________________________

Cell phone   ____________________________________

E-mail         __________________________________________________

U.S. mail:    __________________________________________________

                   __________________________________________________

Other (please specify) _________________________________________

 

After you click deliver or submit this report to the Superintendent of Schools, your report will be investigated. Depending on the nature of your report, one or more other school administrators and/or outside fraud investigators may participate in the investigation.